For the purposes of the Data Protection Act 1998, the new European Union General Data Protection Regulation (GDPR) and the UK Data Protection Bill the data controller is the OpenSourceResearch collaboration, a company incorporated in Denmark under company number (CVR nummber) 41678364
Information we collect
When you visit our site www.opensourceresearchcollaboration.net, you may provide us with two types of information:
- personal information that you knowingly and voluntary choose to disclose, which is collected on an individual basis through our website and
- general user information that does not contain personally identifiable information, which is collected on an aggregate basis as you browse our site.
In some cases, if you choose not to provide us with the requested information, you may not be able to access all of our site’s contents and services.
Personal identifiable information you choose to provide
We may ask for certain personal information from you for the purpose of providing to you content and/or services that you request. For example:
- You may provide us with details about yourself so that we can send you information about our services. This includes information such as name, phone number, email address, etc. provided at the time of registering to use our site, subscribing to our service, posting material or requesting further services.
- If you wish to purchase a membership of the OpenSourceResearch collaboration through our site, you may need to provide us with information so that we can complete that transaction, including your debit or credit card information.
- You may be asked to disclose personal information to us so that we can provide assistance and information to you. For example, we may collect personal information from you (such as an e-mail address, system information and problem descriptions) in order to provide online technical support and troubleshooting.
- We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. Participation in surveys and consultations is voluntary and you will have the option to choose which of your individual data you agree to be disclosed and/or published if the case; or you might want to choose to participate / contribute but to be published as an anonymous opinion.
Why do we collect this information?
- We use your personal information you submitted to enable us to supply you with the information and services you have requested. We will contact you by post, telephone or e-mail to send you details of our services that you have asked, having the right of specify the way of being contacted in the future or withdraw your query at any time by contacting us. The relevant on-line entry page and privacy notice will give you more information about how we might use those details.
Non-personal identifiable information we collect: Cookies
For the same reasons, we may obtain information about your general internet usage by using a cookie file which is stored on your browser or the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. Some of the cookies we use are essential for the site to operate.
Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Except for essential cookies, all cookies will expire after 24 hours.
Who might we share your information with?
- We will not share, sell or distribute any of the data that you have provided to us without your consent, unless we are required to do so by law. However, depending on the service that you have required from us will involve that the information we have collected from you may need to be transferred to, and stored at, a destination outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services; which in this case you will be asked to consent to this for the specific purpose.
OpenSourceResearch collaboration Secretariat has in place the appropriate physical and technical security measures, policies and procedures, backed up by reliable and well-trained staff to prevent your personal data that we hold from being accidentally or deliberately compromised. Your information will be treated as confidential.
Where is your data stored?
OpenSourceResearch collaboration Secretariat store your data on a secure server located in Denmark and all our information is backed up in a cloud facility which our IT service provider facilitates on a fully EU GDPR compliant basis, with appropriate security measures in place to safeguard the process of personal data. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
How long do we keep hold of your information?
We will retain your data whilst we process your query, requested information, until after the services that you have required/chosen to receive from us; or after the event (debrief) or service has been finalised or expired; complying always with the financial requirements that are established by law. However, you have the right to withdraw consent at any time, to make the request of being forgotten or having your individual data deleted from our records.
How we use your information
We use information held about you in the following ways:
- To ensure that content from our site is presented in the most effective manner for you and for your computer.
- To provide you with information, products or services that you have requested from us and where you have previously consented to be contacted for such purposes.
- To carry out our obligations arising from any contracts entered into between you and us.
- To allow you to participate in interactive features of our service, when you choose to do so.
- To notify you about changes to our service.
How to access and/or modify your information or choices
If you visit our site and volunteer personally identifiable information, you may modify, correct or update such information at any time by visiting www.opensourceresearchcollaboration.net where you will have the opportunity to access and revise certain of your personal identifiable information and to update your preferences regarding what information you want to receive from us. You can do this by editing your profile through logging onto the site.
Disclosure of your information
We may disclose your personal information to any member of our group, which means any subsidiaries, or ultimate holding company and its subsidiaries, as defined in the Denmark Companies Act.
We may disclose your personal information to third parties:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal information to the prospective seller or buyer of such business or assets.
- If we or substantially all of our assets are acquired by a third party, in which case personal information held by us about our customers will be one of the transferred assets.
OpenSourceResearch collaboration Secretariat is registered with the Danish Company Regeristeration Office (VIRK) since 2020. Under the Data Protection Act in Denmark, and the new European Union General Data Protection Regulation (GDPR), you have more control over the use of your data and rights which you can exercise as individual regarding the information that we hold about you. Such rights are to be informed, the right of access, to rectification, to erasure, to restrict processing, to data portability, to object and not to be subject to automated decision-making including profiling. If you require further information and want to read more about these rights, please visit the Danish data protection website: https: datatilsynet.dk and to exercise any of these rights, please contact us by email or post to the address below.
You also have the right to make a subject access request (SAR) for information that we hold about you at any time.
Our site may, from time to time, contain links to and from the websites of partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.
How to reach us
We are committed to working with you and answer any question or address any issue you may have about your privacy. At any time, you may ask us to correct or update any of your data.
If you need further information on how your individual data is used, or how we maintain the security of it, please contact us by email: firstname.lastname@example.org, phone: +45 51 792928 or write to us at:
Data Protection Compliance
Ribevej 30 st, 9220 Aalborg, Denmark